02 Jan 2024
028-731/01 SJ 10
02 January 2024
To All Potential Contractors
INVITATION TO QUOTE FOR THE COMPREHENSIVE MAINTENANCE OF THE BOLLARD SYSTEM AT THE SINGAPORE HIGH COMMISSION (SHC) FOR A BASE DURATION OF ONE (01) YEAR WITH AN OPTION TO EXTEND FURTHER OF ONE (1) YEAR
You are invited by the Government of the Republic of Singapore as represented by the Singapore High Commission of the Republic of Singapore in New Delhi, India, under the Ministry of Foreign Affairs of the Republic of Singapore to participate in this Invitation to Quote ("ITQ") For the comprehensive maintenance of the bollard system at the Singapore High Commission in New Delhi for a base period of one year with an option to extend further for one year.
2 This ITQ contains the following:
3 Your Quotation must be submitted in accordance with this ITQ. You are advised to read carefully all documents enclosed in this ITQ before submitting your Quotation.
E-6 Chandragupta Marg, Chanakyapuri, New Delhi 110021
T +91 (11) 4600 0800 F +91 (11) 4601 6413 I singhcdel@sgmfa.gov.sg I mfa.gov.sg/newdelhi
4 Non-compliance with the submission mode as specified in this ITQ will result in an immediate disqualification from the ITQ exercise. All enquiries regarding this ITQ shall be made in writing via email and directed to:
5 A mandatory onsite briefing and show-around will be conducted on 9 January 2024, Tuesday, at 1400 hours local time. Interested companies should email to Mr Mayank Sharma by 1200 noon (local time) on 9 January 2024 to register your attendance for this compulsory briefing. Due to the recent COVID-19 resurgence, we would only permit one representative from each company to participate in the onsite briefing. If deemed necessary, the site briefing may be held at staggered timings to ensure safety and protection of the parties involved.
6 The closing date of this ITQ is 19 January 2024, Friday, at 1600 hours (local time). The acceptance and award of the ITQ will be at the sole discretion of the Singapore High Commission in accordance with this ITQ. The Singapore High Commission does not bind itself to accept the lowest offer, or the whole or part of any offer.
7 All quotation offers - one copy each of original and duplicate - must be delivered by hand in a sealed envelope addressed to Mr Joey Lim, Second Secretary (Admin & Consular) with the heading "Provision of Annual Comprehensive Maintenance Contract for the Bollard System " by the given deadline as stipulated in paragraph 6.
8 All costs or expenses incurred in the preparation and submission of the Quotation proposal will be borne by the Contractors.
9 The Quotation will be evaluated based on the following criteria and weightage assigned:
|
S/No. |
Criteria Weightage |
Assigned |
|
1 |
Attendance at compulsory briefing cum site show-round. (If there is lockdown by the government due to COVID-19 or equivalent outbreak, the physical briefing cum site show-round will be changed to a virtual briefing either on a Zoom or Webex platform). |
Critical but non — scorable* |
|
2 |
The Contractor must furnish a valid company registration certificate that shows at least 5 years of operation/experience in maintenance of bollard system or main entrance automation or equivalent; or manufacturer of bollard system. |
Critical but non — scorable* |
|
3 |
The Contractor must either be the manufacturer or manufacturer's authorized dealer for the bollard system. For the latter, the Contractor |
Critical but non — scorable* |
|
4 |
The Contractor must not be providing any maintenance services with the High |
Critical but non — scorable* |
|
5 |
Price |
40% |
|
6 |
Compliance with Scope and Requirement Specification |
40% |
|
7 |
Experience & Track Record |
20% |
*Companies which do not meet the criteria will be disqualified
10 The proposal offer shall remain valid for acceptance for a minimum period of ninety (90) days from the closing date of this ITQ.
Thank you.