05 Jan 2024
028-731/01 SJ 16
05 January 2024
To All Potential Contractors
INVITATION TO QUOTE FOR THE PROVISION OF ANNUAL PREVENTIVE MAINTENANCE CONTRACT FOR THE AIR CIRCUIT BREAKERS & SERVO STABILIZERS AT THE SINGAPORE HIGH COMMISSION (SHC) IN NEW DELHI FOR A BASE PERIOD OF TWO (02) YEARS WITH THE OPTION TO EXEND FOR FURTHER ONE (1) YEAR PERIOD
You are invited by the Government of the Republic of Singapore as represented by the Singapore High Commission of the Republic of Singapore in New Delhi, India, under the Ministry of Foreign Affairs of the Republic of Singapore to participate in this Invitation to Quote ("ITQ") for the provision of annual preventive maintenance contract for the air circuit breakers and servo stabilizers at the Singapore High Commission in New Delhi for a base period of two years with an option to extend for one year.
2 This ITQ contains the following:
3 Your Quotation must be submitted in accordance with this ITQ. You are advised to read carefully all documents enclosed in this ITQ before submitting your Quotation.
4 Non-compliance with the submission mode as specified in this ITQ will result in an immediate disqualification from the ITQ exercise. All enquiries regarding this ITQ shall be made in writing via email and directed to:
5 A mandatory onsite briefing and show-around will be conducted on 15 January 2024, Monday, at 1400 hours (local time). Interested companies should email to Mr Mayank Sharma by 12 noon (local time) on 15 January 2024 to register your attendance for this compulsory briefing. Due to the recent resurgence of COVID-19, we would only permit one representative from each company to participate in the onsite briefing. If deemed necessary, the site briefing may be held at staggered timings to ensure safety and protection of the parties involved.
6 The closing date of this ITQ is 29 January 2024, Monday, at 1600 hours (local time). The acceptance and award of the ITQ will be at the sole discretion of the Singapore High Commission in accordance with this ITQ. The Singapore High Commission does not bind itself to accept the lowest offer, or the whole or part of any offer.
7 All quotation offers - one copy each of original and duplicate - must be delivered by hand in a sealed envelope addressed to Mr Joey Lim, Second Secretary (Admin & Consular) with the heading "Provision of Annual Preventive Maintenance Contract for the Air Circuit Breakers and Servo Stabilizers" by the given deadline as stipulated in paragraph 6.
8 All costs or expenses incurred in the preparation and submission of the Quotation proposal will be borne by the Contractors.
9 The Quotation will be evaluated based on the following criteria and weightage assigned:
|
S/N |
Criteria |
Weightage |
|
1 |
Attendance at compulsory briefing cum site show- round. (If there is lockdown by the government due to COVID-19 or equivalent outbreak, the physical briefing cum site show-round will be changed to a virtual briefing on either a Zoom or WebEx platform). |
Critical but non-scoreable* |
|
2 |
The Contractor must produce a valid company registration certificate to prove that they have at least 5 years of experience in the provision of maintenance service of air circuit breakers and servo stabilizers. |
Critical but non- |
|
3 |
The Contractor must either be the manufacturer or manufacturer's authorized dealer of the Air Circuit ' Breakers and Servo Stabilizers to be eligible for the bidding. For the latter, a valid manufacturer's authorized dealer certificate must be produced. |
Critical but non- |
|
4 |
Price |
60% |
|
5 |
Compliance with Scope and Requirement Specifications |
20% |
|
6 |
Experience & Track Record |
20% |
*Companies which do not meet the criteria will be disqualified
10 The proposal offer shall remain valid for acceptance for a minimum period of ninety (90) days from the closing date of this ITQ.
Thank you.